Council Meeting Minutes

February 11, 2008

The Village of Chippewa Lake Council met in regular session on Monday, February 11, 2008 at 7:30 pm in the community room of the National City Bank, Lake Office Branch.

All in attendance stood for the Pledge of Allegiance.

Present: Mayor Joanne Dodaro, Clerk-Treasurer Cathy Osborn, Law Director Allan M. Michelson, Council President Keith Riedel, Council Members Katrina Sommers, Debbie Bican, Terry Gray,

Ray Olexa and Barb Hunter.

Motion made by Gray to accept the minutes from the

January 14, 2008 council meeting. Riedel seconded. 6 Ayes. Motion approved.

The Clerk-Treasurer reported the following bills to Council:

Ameriflag, Inc. 180.88

Joanne Dodaro 218.45

Cathy Osborn 863.78

Allan M. Michelson 497.01

Robert Locher, Jr. 332.52

Medina County Sanitary Engineers 63.50

Peters Professional 3, 052.50

Ohio Edison 1, 422.56

Medina County Gazette 5.70

Medina County Engineer 1,557.92

Staples 166.50

Medina County Sheriff’s Office 3,597.12

Verizon North 57.86

Postmaster 52.00

Columbia Gas 145.64

Bill Zweifel 400.00

Don Bican 105.89

Ohio Public Employees Retirement System 515.84

Total Of All Bills $13,011.33

Motion made by Riedel to the pay the bills from their proper funds. Olexa seconded. 6 Ayes. Motion approved.

Committee Reports

Safety: Deputy Harhay read the patrol for the month of January as follows: 9 hours working on reports or at calls, 9 calls assigned by dispatch, 1 self-initiated call, 1 written report taken, 59 vacation watches, 97 citizen contacts, 3 traffic stops,

2 citations issued, 2 warnings issued, 11 assists to other departments and 1 fire-rescue call. (See attached report)

The deputies worked 124 total hours. The deputies logged 785.60 miles on the cruiser using 84.20 gallons of gasoline.

Gray said he has contacted SecuriTech who installed the security cameras at the village hall. They will be coming out to sharpen up the cameras which will require two people to help the technician achieve this. Gray will contact deputies or members of council to help when this is scheduled.

Mayor Dodaro asked Gray to let her know when a Safety Committee meeting is scheduled.

Zoning: Olexa said he doesn’t have much to report as he didn’t receive minutes from last week’s zoning board meeting. Olexa said that the Moat’s driveway case is pending with no trial date yet.

Only one zoning permit was issued and that was to Chris Riedel for the work he is doing on his property.

Cathy said that she did receive the $50.00 court fine from the trash can case that was heard in Medina Municipal Court on December 10, 2007. (See attached minutes received after the council meeting.)

Finance: Cathy said that Mayor Dodaro, Katrina Sommers and herself attended the mandatory HB9 public records training session. They attended the class that was held at the Ohio Peace Officer Training Academy in Richfield on October 29, 2007. No certificates have been received as of this date. Cathy called the Attorney General’s office to inquire about the certificate.

She was pleased to learn that we all were in their computers as attending this class and will be receiving our certificates, hopefully, by the end of February.

Cathy is preparing the files for the 2006-2007 state audit. She should be hearing from Varney, Fink & Associates very soon.

Cathy did mail the 2008 village appropriations to the county auditor that council approved last month.

Cathy reviews the bank statement and accounting reconciliation ending January 31, 2008. She asks members of council to sign her copy of these documents.

Cathy explains the Cash Summary by Fund report for the time period of January 1^st through February 11^th. The starting balance as of January 1^st was $333,386.48. The total revenue collected was $44,141.26 and the total expenditures were $21,132.01. The Star Ohio account presently has a balance of $11,983.16. The checking balance as of February 11^th before the approved bills are paid was $344,412.57.

Parks: Bican purchased new signs for the beach last year. Her husband, Don Bican, has covered the signs with plexiglass and has installed them on the beach.

Bican said that Mike Stallard of Pro Touch Lawn Care is present and has submitted a proposal for lawn maintenance for the 2008 season. His quote is for $775.00 per month for the lawn maintenance of all village properties. The lawn maintenance will begin on April 15, 2008 through November 15, 2008 beginning with spring clean up and ending with fall clean up.

The fee has increased $25.00 per month because of the cost of fuel. The charge of $775.00 per month includes mowing and trimming of all grassy areas, picking up of litter, cleaning of clippings from all drives, walks and courts. The spring clean up cost will be $345.00 and the fall clean up charges will be $650.00. Any extra work to be done by request will cost $40.00 per man hour work. Motion made by Bican to waive the 3 reading requirement for Ordinance #660-08. Gray seconded. 6 Ayes. Motion approved. Ordinance

#660-08 “An ordinance approving a contract with Michael Stallard dba Pro Touch Lawn Care for services for the 2008 season.” was read by title only. Motion made by Gray to adopt Ordinance #660-08. Sommers seconded. 6 Ayes. Motion approved. This ordinance will take effect in 30 days. The Law Director will draw up the ordinance and the agreement for Mike Stallard’s signature. Cathy asks Mike to please forward to her the necessary documents before any work is started. Mike said he would send them to her.

Mayor Dodaro said that the village’s special use permit with the Medina County Parks District for the use of the lake expired on December 31, 2007. Motion made by Riedel to authorize the Law Director to apply for a special use permit from the Medina County Parks District on behalf of the village. Gray seconded. 6 Ayes. Motion approved.

Streets: Riedel said that Bill Zweifel has recently put down more gravel on Circle Crest because of the mud and holes attempting to keep the road passable for the residents who live on this street.

Riedel said that as Mayor Dodaro mentioned earlier the village has applied with OPWC for funding of Phase Four. We have been turned over to the small government funding program. It does not look good that we will receive funding in 2008, but the final decision has not been made.

The Law Director said he is sending all invoices and proof of payment that Cathy sends him and he is forwarded them to Columbia Gas. Those invoices are part of the village’s claim along with increased material costs. Riedel asks the Law Director to send a letter to Columbia Gas asking them to be prepared to work with Medina County Sanitary Engineers when it comes time for the Bungalow Bay Blvd project. The Law Director will forward a letter as requested.

Community Relations: Hunter did attend a recent meeting where Lafayette Trustees were reviewing the Chippewa Lake Park properties line by line for rezoning purposes. Riedel who also attended this meeting said that a lady, an attorney, from the Medina County Sanitary Engineer’s office was at the meeting. They were hammering out some objections that had been made. Riedel and Hunter said that the builder was also present. The builder still holds an option to purchase the property.

Cyndy Naragon looked into a recent article in the paper about Westfield Landing. The article has to do with a development that when eminent domain occurred on the Palmer property. When the transfer happened on Kennard Road there was a development that goes off on Westfield Landing Road that was part of a trade in the Palmer deal. There are about seven lots in that area.

The fire department wants a cul-de-sac when they put in a development like that. There is an area (60 X 120 feet) that is being abandoned that was in the article in the paper. The Parks District does not want the public to have access in that area. An agreement was reached by the Parks District and the developers to move the turn-around area and seal off any public access area to the lake.

Buildings: Sommers reports that a Buildings Committee meeting was held on Tuesday, February 5^th. (Attached minutes) The committee met with Kerry Illes of Illes Architect and they reviewed the proposed preliminary drawings of the village hall addition. The committee discussed various options such as making the addition smaller than proposed or completing the addition as drawn. If the budget allows, the village will have the shell, windows, roofing and all concrete poured. Some details can be postponed such as dividing walls. The restrooms, electricity, heating and cooling will have to be completed before public use. The village is happy to be moving forward with the construction of a long overdue community center. The project will have to be put out for bids and prevailing wages will apply. We will complete as much as we can right now. The village may have to complete this facility in phases as money permits. The village may also look at fund raising options in the future. Motion made by Riedel to authorize Kerry Illes of Illes Architect to create construction drawings per the rendering and put out for bids by Illes Architect. Olexa seconded. 6 Ayes. Motion approved.

Sommers said that Kerry Illes is going to put together alternate drawings so that the contractors can put out bids the whole package or just the shell or the shell and the floor. He is going to break down the project in phases so the village can decide how much they can afford to complete at this time.

Law Director: The Law Director is keeping Columbia Gas updated about the village’s expenses with the Phase Three project being delayed. No final costs will be available until spring.

The Law Director has two cases pending. One is the zoning violations case and no date has been set yet.

The second is a new case which is a charge of driving with a suspended license and no operator’s license, also not set for trial yet.

The Law Director reports that he is filing a lien for the expenses incurred for securing and cleaning up the property at 115 Clover Cliff. He said that Cathy just signed the lien and he will file it tomorrow. The property is in foreclosure. The foreclosure was brought by the USDA (United States Department of Agriculture) which owns the mortgage. The property is scheduled for a sheriff’s sale on February 22^nd. The attorney for the USDA said he did talk to the USDA about cleaning up and securing the property. Their answer was with the sale so close why should we bother.

Riedel asks if there is any further progress with the village obtaining the Bower’s property near Reese’s pond.

The Law Director said the property is owned by Attorney Ed Bowers and his sister Linda. The Law Director said there has been no further action, but he keeps asking about it every couple of months.

Old Business: The Law Director said that the village does own a small non-build able lot (619 Twilight Trail) in the Village of Gloria Glens. The Village of Gloria Glens wants to know if the village is ready to donate this lot to them yet. The Law Director said that they do pay to have this lot mowed every year. They are talking about billing the village for this service. The Law Director said he thought they were kidding. Mayor Dodaro said to Mike Stallard of Pro Touch Lawn Care who was present that he also does the mowing for Gloria Glens and that taking care of that lot on Twilight Trail was built into our contract…..right Mike! The Law Director said our lot is in an area where the Glens owns a huge block of property where it could be a ball diamond someday. This topic was tabled for future discussion pending some investigation by the Law Director concerning some questions that council has. Council is aware that this lot does not have lake rights. That lot is part of the Pochedley Trust, so Mayor Dodaro feels that there should be a small donation made for that property.

New Business: None

At 8:35 pm, a motion made by Riedel that the meeting be adjourned. Hunter seconded. 6 Ayes. Motion approved.

Next Meeting: Monday, March 10, 2008 at 7:30 pm in the community room of the National City Bank, Lake Office Branch.

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Joanne Dodaro, Mayor

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Cathy Osborn, Clerk-Treasurer